Career

Job Description

We are looking for a highly organized, articulate, and dependable Executive Assistant to work closely with leadership. The role covers managing priorities and follow-ups, handling email and client communication, coordinating with Project Managers and internal teams, maintaining business and finance trackers, organizing meetings and documentation, and supporting office administration.

You will interact with clients, employees, vendors, and senior professionals every day, so we are looking for someone with excellent communication, strong ownership, confidentiality, and sound judgment.

Key Responsibilities

• Manage the inbox and daily priorities: flag urgent, follow-up, and FYI items, and maintain reminders and pending-action lists.

• Draft routine emails and business communications, and prepare concise daily summaries of decisions required, pending items, delays, and completed activities.

• Track client commitments, proposals, agreements, and pending responses, and coordinate routine communication with clients and business partners.

• Coordinate with Project Managers and the Sales, HR, and Accounts teams on deliverables, deadlines, and status, and follow up proactively on pending actions.

• Maintain action trackers with clear owners and due dates, and escalate important delays, risks, or unresolved matters.

• Maintain Excel trackers for invoices, receivables, expenses, and vendor payments, and follow up on outstanding client payments.

• Coordinate with the accounts team, accountant, or CA on routine requirements, and support basic financial and operational reporting.

• Schedule internal and external meetings, prepare meeting notes, and turn discussions into actionable tasks.

• Organize proposals, contracts, presentations, client information, and correspondence in structured digital records for easy retrieval.

• Handle office administration (vendors, purchases, subscriptions, renewals, travel, and logistics) while keeping business, client, employee, and financial information strictly confidential.

Candidate Profile

• 0-3 years of experience. Freshers with excellent communication skills are welcome.

• MBA is the minimum qualification.

• Excellent written and verbal English communication. This is essential for the role.

• Good working knowledge of Microsoft Excel, Word, PowerPoint, Outlook/email, and productivity tools.

• Strong organization and follow-up skills, with the ability to manage multiple priorities.

• Attention to detail, sound judgment, and confidentiality.

• Candidates living near our Hinjewadi / Wakad, Pune office are preferred.